As shown in Figure 1, choose Electronically File Your W-2s and follow the onscreen instructions.įigure 1: Employers with just a few W-2s can print and file W-2s online for free. You won’t have to stand in line at the post office to send your W-2 copies via certified mail.You can print employee copies of the W-2s for free from the Social Security web site.

Your filing deadline is extended to March 31.

You must enter the W-2 data manually, but this provides several benefits: Keep in mind that the IRS requires perforated paper or preprinted W-2 forms, so don’t try to use plain paper instead.įree forms: As long as you plan ahead, you can order W- forms for free from the IRS at You may already have your 2008 forms in hand, but the site will allow you to preorder 2009 forms for automatic shipment at the end of this year.įree W-2 Filing: The Social Security Administration offers free online W-2 filings for employers with 20 W-2s or less. Regardless, you can only use preprinted forms for 1099s. The benefit to perforated paper is that you can save any excess for next year, whereas you won’t have any other use for extra preprinted forms. QuickBooks allows you to choose between preprinted W-2 forms and blank perforated paper. As with W-2s, the vendor copies of Form 1099 must be postmarked by Februand then be filed with the Internal Revenue Service by March 2, 2009. Corporations are generally exempt from this requirement, but consult your tax advisor or visit and enter 1099 requirements in the Search field to learn more. In addition, you should send a 1099 to any vendor that you paid $600 or more during the calendar year 2008. You must then file copies of your W-2s with the Social Security Administration by Ma(since February 28 falls on a Saturday). The deadline is usually January 31, but you get two extra days this year.

You’re required to provide a W-2 to each employee in your company by February 2, 2009. Further, small businesses with 20 or fewer employees print and file W-2 forms online for free via the Social Security Administration.įorms W- are informational returns that inform the government how much you’ve paid an employee or vendor. For instance, you can order W- forms for free from the IRS instead of purchasing them from a form supplier. In this article we’ll explore how to print W-2s and 1099s in QuickBooks, along with a couple filing tricks you may not know. Save Time with these QuickBooks W- Tricks

W2s from quickbooks payroll service